From the first (2014) untill the 4th edition (2018), the preparation and monitoring of the event has been handled by a steering committee composed of four scholars:
- Dr Anne Casile, IRD, PALOC and IFP
- Dr Thanuja Mummidi, CSSEIP, Pondicherry University
- Dr Christophe Jalil Nordman, IRD, DIAL and IFP
- Dr Rémy Delage, CNRS, CEIAS and IFP
The role of this committee was to design the model of the SSWSP, to ensure information flow and strategic communication among various institutional partners and donors, to prepare funding proposals and to scientifically coordinate the event from its inception until its end and follow up.
An organising committee composed of faculty, research associates and assistants, students, administrators and engineers from IFP and Pondicherry University monitor the communication, manage the website and handle all the logistical aspects of the event.
For the 2019 edition, the main coordination of the overall organisation (communication monitoring, website management, logistic aspects of the event) has been ensured by Tanushree Baliyarsingh, Anne Casile, Hélène Guétat-Bernard, Cécile Hoorelbeke, Christophe Jalil Nordman, and Sandeepan Sharma.
From 2022 onwards, each edition of the Winter School has its own organisation and scientific committee: